Frequently Asked Questions (FAQ) from SAE Authors

Question: Will SAE publish my work if I have published it elsewhere?

Answer: No. Your work, even the essence of it, must not be previously published by SAE or any other publisher. You also may not have it posted to the World Wide Web.

Question: When I submit an abstract and receive a confirmation... does this mean SAE will publish my paper?

Answer: Not necessarily. By submitting an abstract to SAE, you are agreeing to follow SAE's technical paper peer review process. You must follow this process! You must address reviewer comments and concerns to the satisfaction of your session organizer in order for your paper to be approved for publication.

Question: If I receive a paper number, does that mean SAE will publish my paper?

Answer: Not necessarily. Every paper is assigned a paper number or numbers, regardless of whether or not the paper is ultimately published by SAE. Regardless of any paper number(s) assigned to you, your paper will not be published until the session organizer has given his/her approval.

Question: I noticed my paper's title, my name, and the name(s) of my co-author(s) and all accompanying company names on SAE's website. Does this mean my paper will be published?

Answer: Having your paper (and its associated information) listed on the SAE website does not necessarily mean your paper will be published. You must follow the established SAE peer review process. You must address reviewer comments and concerns to the satisfaction of your session organizer in order for your paper to be approved for publication. Regardless of any paper number(s) assigned to you, your paper will not be published until the session organizer has given his/her approval. For promotional purposes, SAE shows all papers under consideration on its website.

Question: I noticed my paper's title, my name, and the name(s) of my co-author(s) and all accompanying company names in an SAE promotional piece (i.e. preliminary programs, final programs, etc.). Does this mean my paper will be published?

Answer: Having your paper (and its associated information) listed in an SAE promotional piece does not necessarily mean your paper will be published. You must follow the established SAE peer review process. You must address reviewer comments and concerns to the satisfaction of your session organizer in order for your paper to be approved for publication. Regardless of any paper number(s) assigned to you, your paper will not be published until the session organizer has given his/her approval. For promotional purposes, SAE shows all papers under consideration in its promotional pieces.

Question: I have been assigned a couple of different tracking numbers during the course of SAE's peer review process. Does this mean my paper will be published?

Answer: SAE uses two different tracking numbers in the course of its peer review process. Assignment of these numbers does not mean that SAE has published, or will publish, your paper. Your paper will only be published if and when it has undergone the full peer review process and is approved for publication by the session organizer.

Question: I am required to assign the copyright for my paper to SAE. What does this mean?

Answer: When you submit your signed copyright form, along with your final manuscript, you are giving SAE the exclusive rights to distribute your paper. You still own the ideas and thoughts contained in the paper; however, SAE is the only organization that may sell and distribute your paper. This means that you may not post your paper to the World Wide Web, or otherwise distribute any final version of your technical paper.

Question: I work for the United States Government. Am I still required to assign copyright for my technical paper to SAE?

Answer: No. You must, however, ensure that you do assign the copyright appropriately according to government regulations.

Question: How do I find out the status of my paper during the required technical paper review process?

Answer: You can follow, and participate in, your technical paper's progress by logging into SAE's online paper development software, MyTechZone, at www.sae.org/mytechzone. Once you're logged in (using the same user ID and password that you use to log into the SAE website), you may navigate MyTechZone until you find the paper in question. Once you select the paper, you may select the 'Main' tab to find your paper's status.

Question: I see one of the deadlines in the review process is past, without the necessary action being taken. What do I do?

Answer: Organizers, like you, are volunteers. Sometimes it can be difficult to find the right subject matter experts in your technical field to conduct a fair review. You can contribute to your success by submitting your review-ready manuscript on time and keeping up-to-date with your reviews in MyTechZone. If you have heard nothing from your organizer, you may use the "E-mail" tab to contact him/her - and also your SAE staff representative, if necessary.

Question: I can't finish my paper in time for the deadline. What do I do?

Answer: You must contact your organizer immediately! You'll want to find out if and how you may still be able to complete the required technical paper review process. You may use the "E-mail" tab to contact your organizer(s) and/or SAE staff representative.

Question: May I withdraw my paper after I have submitted the review-ready manuscript?

Answer: Yes, you may withdraw your paper at any time until you have submitted your final manuscript, and the copyright assignment form to SAE. To withdraw your paper, go to MyTechZone (www.sae.org/mytechzone) and log in (using the same user ID that you use for the SAE website). Then, choose your technical session and in turn your paper. Click on the Withdraw button at the bottom of the screen. If you wish to withdraw your paper after you've already submitted your final manuscript and copyright, you must contact SAE directly to seek permission (since the copyright for your paper will belong to SAE at that point).

Question: How do I add co-authors to my paper in the Author/Participant Information Form (APIF) in MyTechZone?

Answer: To add someone who isn't currently on the participant list, click "Add Participant" and follow the on-screen instructions. To add to the roles of someone already on the list - for example, to make an author also a presenter - click "Assign Participant Additional Role" and select the appropriate role(s) for the appropriate participant(s). To change the role of someone already on the list, choose the drop-down menu with their current role and select the new role.

Question: How do I contact the SAE staff representative, or technical session organizer, assigned to me?

Answer: Log into MyTechZone, then select the technical paper in question. Once at the paper details workpane, choose the E-mail tab at the top right. You can use this application to directly contact your SAE staff representative and/or technical session organizer by e-mail.

Question: Is there a length requirement for SAE Technical Papers?

Answer: There is no length requirement, but SAE recommends 8 - 10 pages. The length of any technical paper should be sufficient to provide supporting material to prove any stated conclusions and detail the methodology used to obtain the supporting evidence.

Question: Do review-ready (draft) manuscripts have to be in SAE Final Manuscript format?

Answer: Yes. One of the Judgment Bases used to review your paper is Clear Presentation, which is predicated on grammar, format, etc. Without putting the paper in Final Manuscript format, your review results will not be as good as they would be otherwise.

Question: How do I log into MyTechZone?

Answer: Go to http://www.sae.org/mytechzone and use your SAE website user ID and password.