In the interest of avoiding the perception of a conflict of interest and to improve the quality of the technical programming, the SAE Engineering Meetings Board (EMB) has implemented the following policy:
Organizers seeking to place papers for which they are the primary author in their own session are discouraged from this practice. However, if the organizer feels he/she must offer a paper and cannot find another appropriate session for the paper, SAE restricts this practice to one (1) paper per session topic.
If the paper is offered, the organizer/author must seek and obtain a co-organizer for the session. The new co-organizer cannot be related to or employed by the same firm/business unit as the original organizer. The conduct of the paper review and final decision as to approval or disapproval of the organizer's paper offer is then the sole responsibility of the new co-organizer.
The organizer's name cannot be listed in the program in the half-day session in which the paper is scheduled, unless the topic is only covered by one half-day session. The positions of Chairperson or Assistant Chairperson cannot be filed by the organizer/author.
The organizer/author is not eligible for the SAE Oral Award for the subject paper/presentation.