Organizer Responsibilities
These are the basic responsibilities of all SAE Organizers. For specific deadlines, please see your meeting's homepage.
Please communicate early and often with your Authors.
- Notify SAE of your session title and description
- Notify SAE of accepted, referred or rejected abstracts for your session from SAE
- Send organizer report forms (ORF) to SAE
- Invite and receive draft manuscripts from Authors
- Send draft manuscript to at least three qualified reviewers for review
- Check review status through online Paper Review Reports
- Notify authors of approval of papers, changes to be made or rejection
- Send organizer approval forms (OAF) to SAE (required to publish papers)
- Send updated ORF to SAE
- Receive / review draft program copy from SAE
- Send corrected draft program copy to SAE
- Receive registration and program information
- Make hotel/travel arrangements
- Request and review oral/visual presentation from presenters
- Receive speaker biography
- Coordinate session presentations
- Confirm presenter attendance / notify SAE of status changes
- Send appreciation letters to participants
